Table of Contents

Mission Statement

Soudley Village Hall is dedicated to providing a welcoming, accessible, and vibrant community space that fosters social connection, cultural enrichment, and local engagement, regardless of age, disability, gender, race, religion, sexual orientation, or belief.

We strive to host a variety of events, activities, and services that meet the diverse needs of our residents, promoting inclusivity, creativity, and community spirit.  Our mission is to preserve and enhance the heritage of Soudley while ensuring that the Hall and Recreation Ground remain a hub for all generations to gather, learn, and celebrate together.

Objectives

  1. Improve the quality of life for the local community.
  2. Provide an accessible, welcoming venue and focal point for the community. A place for people to meet and socialise and a space for local organisations.
  3. Provide a range of low or no cost educational, recreational, social and cultural activities that are accessible to local people in response to local need.
  4. Provide a local facility and resource which promotes and encourages learning, development and a stronger community.
  5. Promote and advocate the needs of groups based in the centre and provide opportunities for more integration and inclusion between users.
  6. Act as an informal information point on activities and services.
  7. To maintain strategic relevance with partnerships, local authority and funding bodies.

Governance

A key aspect of successful village hall management is having strong governance policies in place to ensure transparency, accountability, and efficiency in decision-making.

Good governance refers to the structures, processes, and rules that guide the operation of the village hall, ensuring that it serves the community in the best possible way. This encompasses everything from financial management to the way decisions are made about the use of the hall, to the role of trustees and volunteers. Clear governance helps to protect the interests of the community, maintain legal compliance, and support long-term sustainability.

Key Aspects of Village Hall Governance

  1. Trustee Responsibilities: Village hall trustees are responsible for overseeing the management and operation of the hall. Trustees should ensure that decisions align with the hall’s charitable objectives and that resources are used effectively.
  2. Financial Management: Proper financial oversight is essential to ensure that the village hall remains solvent and can continue to provide its services. This includes creating and reviewing budgets, ensuring financial records are up to date, and keeping track of funding and grants.
  3. Community Engagement: Effective governance encourages active involvement from the local community, whether through regular feedback, volunteering opportunities, or events that cater to various groups and needs.
  4. Legal Compliance: Village halls must adhere to various legal requirements, including health and safety regulations, safeguarding policies, and rules regarding the hiring of the hall. Governance frameworks help trustees navigate these complex legal obligations.
  5. Decision-Making Processes: Clear procedures for decision-making are vital to ensure that the hall’s management is transparent and democratic. This includes guidelines for meetings, voting, and resolving conflicts.

Policies

We invite you to explore below our list of policies that guide the governance of our village hall. By doing so, you’ll gain a clearer understanding of how we manage the hall, the procedures we follow, and the values that underpin our work. Whether you’re a current trustee, a potential volunteer, or a member of the local community, understanding these policies will help ensure that our village hall remains a welcoming, accessible, and well-run facility for everyone.

  1. Anti-Bullying
  2. Complaints
  3. Conflicts of Interest
  4. Constitution
  5. Data Protection
  6. Equal Opportunities
  7. Fire Safety Risk Assessment
  8. Health and Safety
  9. Hiring of Premises
  10. Privacy Policy
  11. Safeguarding
  12. Vulnerable Adults
  13. Whistleblowing

Committee Meetings

  • January 2025
  • February 2025
  • March 2025
  • April 2025
  • May 2025
  • June 2025
  • July 2025
  • August 2025
  • September 2025
  • October 2025
  • November 2025
  • December 2025
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